Registration

We have a new database! Visit our database webpage to learn how to register for an event. 

There are three guestroom options at our events.

1. I Do Not Need a Room- Select this option if you are commuting into the site.

2. Share with an Attendee- Also known as double occupancy. This guestroom option means that you will be matched up with another attendee in the same room.

• For this option, the entire cost of your hotel stay will be billed to the Training Center.
• You can choose a specific roommate from the registration drop down menu. If you do not have a specific person in mind to share with, choose "Any" and you will be assigned a same-sex roommate at check-in.
• If a roommate has not been assigned to you by 6:00 p.m. on registration day, notify an onsite Training Center staff to avoid incurring a single room charge. If you registered to have a roommate, but do not have an attendee stay in your room and do not notify TJCTC, you will be responsible for paying surcharge (half of the room plus tax) per night.
• Let us know of any changes in your hotel room status while at the seminar (i.e., changing rooms, roommates, checking out early, etc.) so we can work with the hotel staff to avoid unnecessary charges.

3. Single Room

• You (the attendee) will pay TJCTC $60 per night, payable by check or money order. 
• If you will be arriving after 6:00 p.m., you must call the hotel to guarantee that the room reservation is not canceled.
• Upon arrival, be prepared for the possibility of not being able to check into your room until late afternoon. 

The Training Center will make all hotel reservations for the event.

Please do not call the hotel directly unless you are calling about early or late arrival or for an emergency.

To learn how to edit your registration, visit our database page. 

Standard hotel check-in time is generally at 3:00 or 4:00 p.m. If you arrive earlier, you may be asked to store your luggage at the bell-stand until your room becomes available.

When you arrive at the hotel, a line of credit must be established between you and the hotel for incidental charges. You may be asked to present a major credit card or cash deposit. Do not use a personal Debit Card for deposits or incidentals when checking into the hotel. The unused balance of your cash deposit will be returned to you upon check-out.

If you plan to arrive at the hotel after 6:00 p.m. on the check-in day, you will be responsible for calling the hotel and guaranteeing your room with a personal credit card.

Visit our database page to learn about your payment options. 

Enrollment is subject to receipt of registration from each participant. The registration fee provides for program costs and meals. Pursuant to grant conditions, the registration fee is given to the grant to be spent as restricted funds. If you or your county cannot pay this fee, please contact Thea Whalen at td24@txstate.edu to inquire about a waiver. 

The Texas State overhead assessment fee is a voluntary fee deposited into TJCTC's private fund account and is used for unrestricted activity expenses that the grant cannot cover, such as salaries, benefits, and excess food and lodging costs. 

The breakdown between the fees is detailed on your invoice that is emailed to you once registered. 

A cancellation must be received two weeks prior to the event start date to receive a full registration fee and Texas State University Overhead Assessment refund.

Registrations cancelled less than two weeks prior to the event start date will not be eligible for a refund.

All cancellation requests must be made online through your Portal Profile. TJCTC will not accept cancellations over the phone. If you need to cancel in less than 2 weeks, please email Francisco at fjp12@txstate.edu. 

Please allow 30 days for the refund.

Individuals who register and "No-Show" at a seminar will not be eligible to receive a refund.

There are very few exceptions and these will be made on a case by case basis.

It is policy of TJCTC that each participant who attends any event paid for by the grant funding must attend each training hour for that event. Individuals who fail to complete all training hours will not receive any credit and will be responsible for any associated costs. Individuals will not be allowed to attend any other sponsored TJCTC event until all financial charges are paid.